Journals > Processing Receivables (Manually Matching)

When receiving a debtor payment if you’re not sure what invoices it relates to, or it’s an advanced payment where the invoice hasn’t been set up yet, you’re able to apply the payment to the debtor without eliminating it against any invoices. The payment can then be handled at a future date in the debtor module.

If the payment does match open AR, you can follow these instructions here.

ON THIS PAGE YOU WILL FIND:

ON THIS PAGE YOU WILL FIND:
1 CREATING THE JOURNAL 2 ELIMINATING THE PAYMENT IN THE DEBTOR AREA

CREATING THE JOURNAL

Go to finance & administration module > general ledger sub-menu > journals
In the list tab > click the create new journal button
From the drop down, select the journal type

In the journal entry tab, enter:

The booking date
Comment
Select type debtor
Select the debtor from the list

A list of open AR may appear in the bottom box but don’t select any of them.

Enter the amount of the payment
In the next type select holding account
In offset acc. select the bank account

Approve and post your journal

ELIMINATING THE PAYMENT IN THE DEBTOR AREA

Now, when you go to the debtors list, the debtor you put the payment against will have a yellow triangle next to it, indicating that there’s something to be handled:

Once you have the matching invoice information, go to:

The eliminations tab > select the payment in the top half of the screen
In the bottom screen > tick the box next to the invoices you wish to allocate it to

Then click yes, to finalise the elimination

Deltek WorkBook

Journals > Processing Receivables (Manually Matching)

CREATING THE JOURNAL

ELIMINATING THE PAYMENT IN THE DEBTOR AREA

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