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Finance & Administration Module Overview

Finance & Administration Module Overview

Discover some of the functions that you will regularly interact with in WorkBook in this overview of the finance & administration module.

The finance & administration module is broken into seven key areas:

  1. General Ledger

  2. Debtors

  3. Creditors

  4. Month-end

  5. Administrative follow-up

  6. Export, import & maintenance

  7. Cost Entry

Access to the finance and administration module will depend on your WorkBook license type and the access you have.


FINANCE & ADMINISTRATION NAVIGATION

 

NUMBER

FUNCTIONALITY

1

General ledger: all financial posting related menu items are grouped under this header, including full ledger and journals, plus forecasts and budgets.

2

Chart of accounts: see your full chart of accounts, filter by date and review the balance, plus drill down on accounts and their transactions.

3

Project postings: journalise all project-related transactions and creditor invoices. Postings create and finalise journals automatically.

4

Journals: create and post journals, and review existing journals.

5

Debtors: review debtors, their open balances and all historic transactions. Batch process/email invoices and create and send debtor statements.

6

Creditors: process creditor invoices, review open and closed payables and create files to process payments with the bank.

7

Month-end: access key monthly tasks such as revenue adjustments, maintain accounting periods and reconcile WorkBook transactions against the bank statement.

8

Administrative follow-up: review, follow-up and (in some cases) override approvals on project transactions.

9

Export, import & maintenance: import invoices, export custom data-sets or run scripts to correct dimensions/costs/sale rates on posted data, plus process credit card imports.

10

Cost entry: finance users, by exception, can enter and submit costs on behalf of users.

11

Sub-tabs: tailored to the menu you are in and will allow you to drill down on a record selected from the list view (the initial tab).

12

Reports: access reports according to the menu item you are in. For example, to run an aged receivables report then you should first go to the debtor list.


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