Journals > Copying or Reversing a Journal
- Kat Grinter
- Heshan Lorenz-Daniel
- Kye Hush
This article shows you how to use the copy or reverse journal functionality in WorkBook.
Copy a Journal - If you’re entering the same information as a previous journal.
Reverse a Journal - to remedy a posted journal that’s been entered incorrectly, or simply moving amounts back to the original accounts in a different period.
ON THIS PAGE YOU WILL FIND: |
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COPYING A JOURNAL
Go to finance & administration module > general ledger sub-menu > journals
In the list tab > use the search field or filters to find the journal that you want to copy
Select on the journal line > click the reverse/copy journal button
In the create copy/reverse journal pop-up > complete the following options
OPTIONS |
| DETAILS |
|---|---|---|
Copy Journal |
| Required |
New voucher no. |
| Required |
Automatic voucher no. |
| We recommend using the automatic no. as entering your own could change the sequencing going forward |
New posting date/voucher date |
| Optional |
Add new posting date/voucher date |
| Optional The new journal may require posting into a date different to the original copied journal. If so, a new date should be entered. |
New journal type |
| Optional |
Click ok
Your new journal will appear in the journal list
Click on the journal entry to make any required edits and post as usual.
REVERSING A JOURNAL
Go to finance & administration module > general ledger sub-menu > journals
In the list tab > use the search field or filters to find the journal that you want to reverse
Select on the journal line > click the reverse/copy journal button
In the create copy/reverse journal pop-up > complete the following options
OPTIONS |
| DETAILS |
|---|---|---|
Reverse Journal |
| Required |
New voucher no. |
| Required |
Automatic voucher no. |
| We recommend using the automatic no. as entering your own could change the sequencing going forward |
New posting date/voucher date |
| Optional |
Add new posting date/voucher date |
| Optional The new journal may require posting into a date different to the original journal. If so, a new date should be entered. |
New journal type |
| Optional |
Click ok
Your new journal will appear in the journal list
Click on the journal entry to see that all line items are reversed
Make any edits as required > and post as usual
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