Journals > Journal Entries - Moving GL Amounts

In the finance & administration module > general ledger > journals you are able to create journals to move amounts from one GL account to another.

WHAT ACCOUNT CAN YOU POST TO/FROM

• Not all GL accounts are available to post a journal to. You’ll need to check whether the account you’re moving from or to is not an automatic account. If it’s automatic, a journal can’t be used. Automatic accounts are account which the system uses for its designed posting configuration, such as revenue accounts.

Open

CREATING THE JOURNAL ENTRY

There are 2 ways to enter a journal. You can do a single line entry or a multi-line entry. This is down to your preference.

Single line entry:

• In the finance and administration module > GL sub menu> journals

• Identify the accounts you want to credit and debit > create a new journal

• Enter the booking date and comment

• In type select Finance

• Select the account you’re wanting to debit > enter the debit amount

• In the next type select Finance

• Select the offset account you’re want to credit

NOTE: For a journal to be posted into the stated booking date, your accounting periods need to be opened.

In the panel at the bottom, you can see the effect this will have on each account:

Open

Multi-line entry

• Follow the instructions for creating a journal

• Line 1:

  • Enter the booking date and comment

  • In type select Finance

  • Select the account you’re wanting to debit

  • Enter the debit amount

• Line 2 :

  • Enter the booking date and comment

  • In type select Finance

  • Select the account you’re wanting to credit

  • Enter the credit amount

• By clicking on each line, you’ll see the effect on the accounts in the bottom panel

CHECKING THE BALANCE

• Once you’ve made your transactions, check the balances in the header are 0.00

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