The WorkBook Retainer Module
- Kye Hush
A retainer is an amount of money paid upfront to secure the services of the business and is usually billed monthly.
In WorkBook, there are a number of ways you can setup retainers, depending on the type of retainer and your agency process. In this article, we will be taking a look specifically at WorkBook’s retainer module.
The retainer module provides two key areas of differentiation vs. other retainer workflow options within WorkBook:
Inbuilt retainer views that help you track actuals vs. your retainer budget
Complex, automatic financial behaviours, that use automated invoices and credit notes to reassign revenue from the master billing job, to the individual delivery jobs
For more information on the retainer module’s automatic financial behaviours go to: Retainers > Automated Transactions
ON THIS PAGE YOU WILL FIND: |
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THE WORKBOOK RETAINER STRUCTURE
The WorkBook retainer structure is made up of the following:
ITEM | FUNCTION |
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Retainer Client | The retainer client is used to create the project and jobs related to the retainer |
Retainer Project | The project is used to group together all the jobs that belong to the retainer for reporting purposes |
Master Billing Job | This job is used to store the price quotes and invoices belonging to the retainer |
Deliverable Job/s | These are the individual jobs that make up the retainer. Timelines, price quotes, time and expenses are all stored on for each deliverable job |
Automatic Offsets | During different stages of the retainer process, automatic offsets (offset price quotes and credit notes) are created against the price quotes & invoices on the master billing job - allowing you to keep track of how much is left on your retainer |
Automatic Corrections | During different stages of the retainer process automatic corrections (invoices) are created against the delivery jobs attributing income to the correct jobs |
The following articles are all related to the WorkBook retainer module.
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