Invoice > Elimination of Partial Invoice

In WorkBook an invoice is created via the jobs module. The invoice type elimination of partial invoice is only available on jobs that contain partial invoices. It is used when you need to reverse the revenue previously recognized by a partial invoice. Essentially, it’s a credit note for partial invoices.

Often financial teams will be involved in the elimination of a partial invoice.

CREATE A PARTIAL INVOICE ELIMINATION

• In the jobs list > select the job

• Click the invoice icon

Open

• Click create new button

• In the create new invoice pop-up window, select:

  • Invoice type: elimination of partial invoice

  • The partial invoice to be eliminated: select the partial invoice that you want to eliminate

• Click ok

Open

• The elimination invoice is now created with the invoice type is ‘Credit Note’ and the status is set to ‘Approved internally’.

• From this new ‘credit note’, there is a new field displaying to indicate which partial invoice it is eliminating against.

FINALISE INVOICE

The elimination invoice can now be finalised and sent to the client. By finalizing, an invoice number is assigned and the approval status cannot be changed.

The user or role responsible for invoice finalization will depend on your agency process, e.g. this function may be restricted to finance only, or in some cases, this may be the responsibility of the job’s project manager. Check with your system administrator if unsure of your process.

• Go to the header tab

• Click the finalise invoice button

• WorkBook will raise a question to confirm the action.

• Click Yes to continue.

• Once the invoice is finalized, it will be given an invoice number

• And the invoice status will automatically change to “invoiced”

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