Project Postings > Posting Transactions

After transactions have been approved in WorkBook, they need to be posted to the GL accounts associated with them. The types of transactions include:

• Creditor invoices

• Time entries

• Material entries

• WIP adjustments

• Sales invoices

• Job closures

Project postings are managed in the finance & administration module and are usually managed by designated role(s) or person(s) within each agency.

NAVIGATION

To access project postings:

• Go to the finance & administration module > general ledger > project postings

SETTING UP FILTERS

You can filter the project postings in a number of ways.

BY DATE

• In finance & administration > general ledger > project postings

• Go to the ‘include up to this date’ field > and change the date to only include the dates required

Open

BY JOB NUMBER

If you only want to include a particular job number,

• In finance & administration > general ledger > project postings

• In the ‘filter on job no.’ field > enter the job number

Open

• Once you have filtered, the list of transactions to be booked, will appear in the bottom screen

BOOKING TRANSACTIONS

When you’re ready to book the transactions:

• Click on the booking symbolon the type of entry you wish to post e.g. creditor invoices

• In the question pop-up, click yes

• Once completed, this creates an approved journal entry

COMMON ERRORS

If an error occurs while posting, a pop-up will appear indicating that there are errors in the posting process, preventing its completion.

CLOSED ACCOUNTING PERIOD

• The most common error is that the accounting period is closed which will show this alert

• Once the accounting period is opened you can proceed with the project posting

CONFIGURATION ERROR

• If the accounting period is open, another common error is a configuration issue

Related articles