Custom Management Reporting

Owned by Kat Grinter (Unlicensed), created
Last updated: Jul 14, 2024 by Helen Johnson
4 min read

Management reporting is a category in the Finance reports where you can build your own report formats by fiscal year, year-to-date, by customer and by dimension. These reports can be customised to show specific information about your business.

ON THIS PAGE YOU WILL FIND

ON THIS PAGE YOU WILL FIND

ABOUT MANAGEMENT REPORTS

If there are specific report formats or account groupings that you need to review, that aren’t covered by a regular Profit and Loss report, this is where you can use the finance account groups & custom reporting formats to configure your own management reports.

Reports you can customise are:

  • 310 - Fiscal report, 12 Months

  • 313 - Period and Year to Date

  • 314 - Statement of Accounts by Dimensions, 12 months

  • 329 - Period and Year to Date by Customer

  • 465 - Fiscal report, Year to Date Actuals

 

There are two steps to creating a new management report:

  1. Create your finance account groups to define the way you want to sum and show the various totals.

  2. Create the format of your report in finance reports configuration to define the report, which account groups to show in which order, and the basic formatting (font, etc).

 

  • The custom report formats can be used in the following report types:

Fiscal report, 12 months (310)


This report shows you your actuals and fills in the rest of the 12 months with a budget you’ve created.

Fiscal report, year-to-date actuals (464)


This is a simple report that shows you the totals from the start of the year:

Period and year-to-date (313):
See a comparison of one period to another, plus the year to date totals.

Period and year-to-date by customer (329)


This is the same as the above but shows the customers.

Statement of accounts by dimensions, 12 months (314)


This is one of the most popular reports as it shows your specified accounts by month and you can also select what dimensions you want to see. Is this example, the ‘client group’ dimension has been selected.

 

SETTING UP YOUR FINANCE ACCOUNT GROUPS

 

  • In the settings module > open the folders, reports & documents sub menu > select finance account groups

  • This is where you create the different groupings in your report. Each group represents a line on your report

  • There are 3 different options for the reporting line:

  1. Account sum allows you to calculate the total of 1 or a selection of accounts (must be sequential)

  1. Group sum calculates group totals that you’ve already created

  1. Group divide takes 2 accounts and divides them by each other to get a percentage

 

Notes:

  • Reverse sign - will make the credits positive and the debits negative. If you use it for one, use it for all

  • To show a single account on a line, use the account sum type and put the same account in from & to

CONFIGURE YOUR REPORT FORMAT

 

  • Go to the next option:

 

  • ‘Create report’ to add your new report and give it a name

 

  • Select the report you just created, from the drop down

 

  • Add new row

 

  • Select the groups that you created

 

  • Decide how it looks:

    • Display title - change ‘new group’ to the group name

    • Sort by - the order they go in (suggestion - put multiples of 5 in here so you can add groups in later)

    • Bold font - good for totals

    • Underlining - use for the last group before the total

    • Lines before and after - to separate your groups

    • Page break before and after - i.e. put your income on one page and your overheads on another

EXAMPLE

This:

Creates this:

ACCESSING YOUR REPORT

Now that you have setup your reports you can access these from:

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