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Project Postings > Posting Transactions

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After transactions have been approved in WorkBook, they need to be posted to the GL accounts associated with them. The types of transactions include:

  • Creditor invoices

  • Time entries

  • Material entries

  • WIP adjustments

  • Sales invoices

  • Job closures

You’ll find project postings in finance & administration module.

ON THIS PAGE YOU WILL FIND:


NAVIGATION

To access project postings:

  • Go to the finance & administration module > general ledger > project postings

To navigate the project postings area of WorkBook please refer to this article, Project Postings Summary


SETTING UP FILTERS

You can filter the project postings in a number of ways.

BY DATE

  • In finance & administration > general ledger > project postings

  • Go to the ‘include up to this date’ field > and change the date to only include the dates required

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BY JOB NUMBER

If you only want to include a particular job number,

  • In finance & administration > general ledger > project postings

  • In the ‘filter on job no.’ field > enter the job number

Note: filtering by job number only works on time entries, WIP adjustments, sales invoices and job closures.

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  • Once you have filtered, the list of transactions to be booked, will appear in the bottom screen

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BOOKING TRANSACTIONS

When you’re ready to book the transactions:

  • Click on the booking symbolimage-20240423-031231.pngon the type of entry you wish to post e.g. creditor invoices

NOTE: you can only book one type of entry at a time.

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  • In the question pop-up, click yes

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  • Once completed, this creates an approved journal entry

If you need to edit your posting date you’ll find instructions here


COMMON ERRORS

If an error occurs while posting, a pop-up will appear indicating that there are errors in the posting process, preventing its completion.

CLOSED ACCOUNTING PERIOD

  • The most common error is that the accounting period is closed which will show this alert

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  • Once the accounting period is opened you can proceed with the project posting

CONFIGURATION ERROR

  • If the accounting period is open, another common error is a configuration issue

image-20240423-032801.png

Configuration issues can be checked using this article.


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