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Project Postings > Posting transactions

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After transactions have been approved in WorkBook, they need to be posted to the GL accounts associated with them. The types of transactions include:

  • Creditor invoices

  • Time entries

  • Material entries

  • WIP adjustments

  • Sales invoices

  • Job closures

You’ll find project postings in Finance & Administration > General Ledger > Project Postings

ON THIS PAGE YOU WILL FIND:


NAVIGATION

You’ll find all navigation information in this article: https://technology.bytangram.com/space/TGKB/259588147/GL+>+Project+Postings+Summary


SETTING UP FILTERS

  • Change the date in the ‘include up to this date’ field to only include the dates required:

image-20240423-030757.png

If you only want to include a particular job number, you can enter the job number in the ‘Filter on job no.’ and it will only book that job number.

This only works on Time entries, WIP adjustments, Sales invoices and Job closures

image-20240423-031013.png

The list of transactions that will be booked will appear in the bottom screen:

image-20240423-031117.png

BOOKING TRANSACTIONS

When you’re ready to book the transactions, click on the booking symbol image-20240423-031231.png on the posting type required (you can only book one type at a time).

image-20240423-031343.png

A pop-up will appear, click YES

image-20240423-031828.png

Once completed this creates an approved journal entry.

If you need to edit your posting date you’ll find instructions here: https://technology.bytangram.com/space/TGKB/1920401511/Project+Postings+>+Editing+Posting+Date


ERRORS

If there is an error in your posting a pop-up will appear showing that there are errors in the posting and it will not be completed.

The most common error is that the accounting period is closed which will show this alert:

image-20240423-032423.png

Once the accounting period is opened you can proceed with the project posting.

If the accounting period is open, another common error is a configuration issue:

image-20240423-032801.png

Configuration issues can be checked using this article: https://technology.bytangram.com/space/TGKB/1880817665/Finance+>+Validate+Finance+Settings+(Fixing+Financial+Errors)


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