After transactions have been approved in WorkBook, they need to be posted to the GL accounts associated with them. The types of transactions include:
Creditor invoices
Time entries
Material entries
WIP adjustments
Sales invoices
Job closures
Project postings are managed in the finance & administration module and are usually managed by designated role(s) or person(s) within each agency.
ON THIS PAGE YOU WILL FIND: |
|---|
NAVIGATION
To access project postings:
Go to the finance & administration module > general ledger > project postings
To navigate the project postings area of WorkBook please refer to this article, Project Postings Summary
SETTING UP FILTERS
You can filter the project postings in a number of ways.
BY DATE
In finance & administration > general ledger > project postings
Go to the ‘include up to this date’ field > and change the date to only include the dates required
BY JOB NUMBER
If you only want to include a particular job number,
In finance & administration > general ledger > project postings
In the ‘filter on job no.’ field > enter the job number
Note: filtering by job number only works on time entries, WIP adjustments, sales invoices and job closures.
Once you have filtered, the list of transactions to be booked, will appear in the bottom screen
BOOKING TRANSACTIONS
When you’re ready to book the transactions:
Click on the booking symbol
on the type of entry you wish to post e.g. creditor invoices
NOTE: you can only book one type of entry at a time.
In the question pop-up, click yes
Once completed, this creates an approved journal entry
If you need to edit your posting date you’ll find instructions here
COMMON ERRORS
If an error occurs while posting, a pop-up will appear indicating that there are errors in the posting process, preventing its completion.
CLOSED ACCOUNTING PERIOD
The most common error is that the accounting period is closed which will show this alert
Once the accounting period is opened you can proceed with the project posting
CONFIGURATION ERROR
If the accounting period is open, another common error is a configuration issue
Configuration issues can be checked using this article.