After transactions have been approved in WorkBook, they need to be posted to the GL accounts associated with them. The types of transactions include:
Creditor invoices
Time entries
Material entries
WIP adjustments
Sales invoices
Job closures
You’ll find project postings in Finance & Administration > General Ledger > Project Postings
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NAVIGATION
You’ll find all navigation information in this article: https://technology.bytangram.com/space/TGKB/259588147/GL+>+Project+Postings+Summary
SETTING UP FILTERS
Change the date in the ‘include up to this date’ field to only include the dates required:
If you only want to include a particular job number, you can enter the job number in the ‘Filter on job no.’ and it will only book that job number.
This only works on Time entries, WIP adjustments, Sales invoices and Job closures
The list of transactions that will be booked will appear in the bottom screen:
BOOKING TRANSACTIONS
When you’re ready to book the transactions, click on the booking symbol on the posting type required (you can only book one type at a time).
A pop-up will appear, click YES
Once completed this creates an approved journal entry.
If you need to edit your posting date you’ll find instructions here: https://technology.bytangram.com/space/TGKB/1920401511/Project+Postings+>+Editing+Posting+Date
ERRORS
If there is an error in your posting a pop-up will appear showing that there are errors in the posting and it will not be completed.
The most common error is that the accounting period is closed which will show this alert:
Once the accounting period is opened you can proceed with the project posting.
If the accounting period is open, another common error is a configuration issue:
Configuration issues can be checked using this article: https://technology.bytangram.com/space/TGKB/1880817665/Finance+>+Validate+Finance+Settings+(Fixing+Financial+Errors)