Invoice on account is usually used for jobs that require multiple invoices. The job is kept open after the initial invoice is created, allowing for additional invoices and expenditures to be added on the job. Its most common use is when billing a percentage of a price quote.
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CREATING AN INVOICE ON ACCOUNT
In the jobs list > select the job
Click the invoice icon
Click create new button
In the pop up:
A. Select invoice type
B. Insert correct invoice date
C. In copy data from select nothing
Click ok
In this example we have chosen to create an ‘invoice on account’ and to ‘copy from nothing’ - creating an invoice from scratch. If you wish to create a different type of invoice or create an invoice from any other means, please refer to the specific articles.
ADD INTRODUCTORY OR FINAL COMMENT TEXT
You can add introductory notes or final comment text to your invoice via the header tab
ADD OR AMEND PHASES
To add or amend phases go to the phases tab
If required, amend the description text
ADD TIME BASED ITEMS
To build out your invoice and add time based items, go to the lines tab
In the activity column, select the appropriate time based activity from the dropdown list or enter the activity number to refine the list
If required, amend the activity text (this is the text that will be printed on to your invoice if you choose to show it)
Add the number of hours in the hours column and the amount will update according to the activity’s hourly rate
The hourly rate for the selected activity will automatically pull through from the price list assigned to the job.
ADD THIRD PARTY COSTS
To add in third party items (purchases), go to the lines tab
In the activity column, select the appropriate third party activity
If required, amend the activity text (this is the text that will be printed on to your invoice if you choose to show it)
Add the cost to your business (ex GST) in the purchases column
Enter the % mark-up in the profit margin column, i.e. 15% is entered as 1.15, or
Enter the $ value mark-up to the extra column
To review the layout & details of the invoice go to: