In WorkBook an invoice approval process can be set up and is automated and done electronically. If your company has an invoice approval process in place, follow the steps below.
Finalising an invoice means you
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INTERNAL APPROVAL
When you are ready to submit your invoice for approval, go to the invoice status and change it to “for approval”
This will send the invoice to the relevant person/s for approval
Once the invoice has been through the approval process, the status of the invoice will change to “approved internally”
Only when the invoice status says “approved internally” should the invoice be finalised and sent to the client.
FINALISING THE INVOICE
Once the invoice has been approved, the invoice can be finalised. Depending on your agency, different people can be responsible for finalising the invoice e.g. it could be finance or it could go back to the project manager to finalise and send.
Go to the header tab
Click the finalise invoice button
WorkBook will raise a question, asking do you wish to continue finalising the invoice
Click yes if you wish to continue
Once the invoice is finalised, it will be given an invoice number
And the invoice status will automatically change to “invoiced”
