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Dimensions can be reported all the way through to the P&L and Balance Sheet and so offer a scalable and dynamic alternative to traditional hierarchies such as accounts. This means you can run a P&L by client, division, industry, contract type, or revenue stream, amongst others.
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Activities & Price Lists
An activity in WorkBook is a role, cost type or type of work within a job, e.g. Designer, Account Manager, Hosting, Travel, etc. Activities are used in estimates, time entry, cost of sales, invoices, and estimates to indicate the type of work performed. Each employee has a single default activity, but by configuration can be allowed to log time to different activities. Time-based activities have an internal hourly cost assigned to them which, when combined with the price from the price list, informs the estimated net margin on a job.
You can apply specific ‘override’ posting rules to an activity. For example, if you wish to post account management income to a specific income account.
Activity Structure
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Finally, activities are used to build price lists.
Price Lists
Price Lists (rate cards) are built from activities and can contain hourly rates, unit cost price, and mark-ups depending upon the type of activity. They can optionally contain ‘Exceptions’, meaning you can override the activity rate where specific people, positions, departments, or companies are completing the work.
A job always has a price list attached. Price Lists can be global or unique to clients, or both. They can be in any currency. Every client must have access to at least one price list, and a default price list set against their profile.
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